Fees and Charges
The term “registration fees” refers to all fees charged in order to
register for classes. Registration fees do not include tuition,
which is charged to nonresidents of the State of California and
foreign students. General authority governing most fees is
contained in the California Education Code, sections 89700 and
89724. Fees and tuition are subject to change by the Trustees of the
CSU and may be assessed without advance notice. The fees in the
Registration Fees Table constitute the current registration fees.
Out-of-State Students
Tuition is an additional registration fee imposed on nonresident
students (out-of-state and foreign VISA students) in addition to
fees required of resident students. Authority for this fee may be
found in the Education Code, Section 89705. Tuition is charged on a
per-unit basis. The current charge is $339.00 per unit. For tuition
calculation purposes, zero- unit courses are counted as one unit.
Out-of-state students are required to pay all registration fees
required of resident students in accordance with published payment
deadlines.
Note:
Fees and tuition are subject to change by the Trustees of the CSU
and may be assessed without advanced notice.
University Tuition Installment Plan
Students will not be enrolled if their
check for tuition is returned for any reason.
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Sections 89707.5 and 89700.1 of the
Education Code and AB 3294 Chapter 536 Statute 1992 allows an
out-of-state student to pay the required nonresident tuition
fees on an installment basis.
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Installments can be made through
TuitionPay. TuitionPay offers 0 interest payments. A
non-refundable enrollment fee applies per contract with
TuitionPay.
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Payments are due on the 1st of each
month beginning August 1st as listed on the TuitionPay Contract
and is payable to TuitionPay. It is the student’s responsibility
to make any changes to their contract with TuitionPay. A $15.00
late payment fee will be charged for any payment received after
the due date.
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Failure to make two (2) consecutive
payments to TuitionPay will result in contract termination, a
hold will be placed on the student account to prevent any
further university business and the University will pursue
further collection.
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A student defaulting on the payment
of an installment agreement for any semester is not eligible to
participate in the program again.
HOW CAN I POSTPONE MY REGISTRATION FEE
PAYMENT?
Fee Deferments
Students who are applying for Financial Aid or utilizing another
means to pay their registration fees may be able to postpone payment
of registration fees. Postponing payment of registration fees is
called a “Deferment.” The following requirements outline the
necessary steps a student must take to be considered for
registration fee deferment.
Financial Aid Deferments
To be considered for a fee deferment
based on anticipated financial aid, a student must
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Have a valid 2007-08 FAFSA (Free
Application for Federal Student Aid) record electronically
transmitted by the Federal Department of Education on file with
the Cal State San Marcos Financial Aid & Scholarship Office. For
confirmation that your FAFSA record has been received by Cal
State San Marcos, please visit the Financial Aid & Scholarship
Office web site at
http://www.csusm.edu/finaid/, call the SMART Financial Aid
line at (760) 750-4850, or visit the Financial Aid & Scholarship
Office, Craven 3700 (Monday - Friday 8:00 am - 5:00 pm).
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Once you have verified that a
completed FAFSA record is on file with the Cal State San Marcos
Financial Aid & Scholarship Office, you will be considered for
registration fee deferment. Considering that there may be a time
lag from the time a FAFSA is received by the Financial Aid and
Scholarship Office and financial aid is awarded, filing your
FAFSA early assists with determining whether or not you are
eligible for a fee deferment.
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If you are awarded financial aid,
fees and tuition will be paid automatically by a financial aid
disbursement. Dates of disbursement and eligibility
requirements are available on the financial aid website in the
Financial Aid Handbook.
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All types of financial aid
(including student loans) are first applied to a student account
to cover the cost of mandatory registration fees. Financial aid
awards do not pay user fees, such as parking fees, late fees, or
fines.
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Students receiving a scholarship
from an outside source to assist with the payment of fees must
submit a copy of the scholarship award letter to the Financial
Aid & Scholarship Office at least 10 working days before payment
due date in order to defer payment of fees. Submitting a
notification of an outside award to the Financial Aid &
Scholarship Office after this deadline cannot be processed in
time to approve a registration fee deferment.
Americorp vouchers must first be turned
in at the Financial Aid & Scholarship Office at least 10 working
days prior to the prompt payment deadline.
Other Fee Deferrals
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Fees may be deferred if a student
has Federal or State authorized tuition assistance. To be
eligible for a deferment of fees, the authorization form must be
received at Student Financial Services location in Cougar
Central (Craven 3800) by the published payment deadline to avoid
cancellation of your reserved classes.
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Students whose authorizations are
not on file by the payment deadlines are required to pay their
fees.
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Other acceptable authorizations are
limited. The following are types of assistance that may be
considered for authorization of a deferment by Student Financial
Services, located in Cougar Central (Craven 3800):
– Military Tuition Assistance
– Department of Rehabilitation
– Veterans Affairs Vocational
Rehabilitation
– Veterans Affairs Fee Waiver
– CSU Employee Fee Waiver
– Faculty Dependent Fee Waiver
– U.S. Department of Labor
– CSU Employee Dependent Fee
Waiver
The types of assistance listed above may
be subject to change without notice. For further information, call
the Office of Student Financial Services office at (760) 750-4490.
Consequences of Not Paying Fees
No billing statements will be
mailed and failure to pay fees by the published deadline may result
in immediate cancellation from reserved courses. Only on-time
payment or timely withdrawal from all classes will exempt students
from a debt to the University.
Orientation Students
During scheduled
orientations, new students can pay for registered courses online.
Students registering during orientation may access their schedule or
pay on-line anytime after the orientation session.
HOW DO I PAY MY REGISTRATION FEES?
–You will NOT be Sent a Billing
Statement–
Fees and tuition are subject to change
without advance notice by the Trustees of The California State
University. Changes may occur after publication of the class
schedule. You will be liable for amounts that become due as a result
of such change.
In cooperation with California State
University, San Marcos, CASHNET SmartPay allows students to pay
their registration fees and/or non resident tuition with MasterCard,
Discover, Electronic Check, or American Express. The CASHNET
SmartPay URL is
http://commerce.cashnet.com/csusm_sp. Payments made via CASHNET
SmartPay are received by the Office of Financial Student Services no
later than the next business day. CASHNET SmartPay assesses each
customer a convenience charge based on the transaction amount.
Please see the Student Financial Services website for further
details at www.csusm.edu/sfs.
It is the student's responsibility to be
aware of total fees due. Additional fees which may become due as a
result of units added during the term must be paid at the time the
units are added.
Paying Fees Via SMART Web
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Log on to
www.csusm.edu/smartweb to access your account information.
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Log on to
https://commerce.cashnet.com/csusm_sp to pay your fees
directly using your MasterCard, Discover Card, American Express
or Electronic Check (a 2.9% convenience charge will be assessed
for all credit card/electronic check payments.)
VISA is not accepted.
Other Payment Methods
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Cash, checks & ATM Debit cards are
accepted at the Office of Student Financial Services in Cougar
Central (Craven 3800).
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Checks/money orders can be mailed
to:
CSUSM
ATTN: Cashiers
333 S. Twin Oaks Valley Rd
San Marcos, CA 92096-0001
Please make checks payable to "CSUSM"
and write your student ID number on the check. For all services,
please have your student/picture ID available for verification.
Please Note: The SMARTWeb is down for
maintenance Monday - Friday 5:00 p.m. - 5:20 p.m.
TuitionPay
Installment Plan
In cooperation with Cal State San
Marcos, TuitionPay offers students and families an interest free,
monthly installment payment plan. For a one time, nonrefundable
enrollment fee, students can elect to make up to 4 monthly
installment payments during the course of the semester. Students
must be registered for the TuitionPay installment plan by the
published fee payment deadlines in order to avoid disenrollment. For
more details or to register for the plan online, the URL is
http://www.tuitionpay.com/csusm
Registration for the payment plan can
also be done via telephone at (800)635-0120.
Payments for fees that are returned by
your bank for any reason may result in disenrollment from class.
OUT OF STATE/NON RESIDENT STUDENTS
The additional non-resident tuition fee
of $339/unit is due on August 25, 2008.
Fee payment with financial aid:
If you are eligible for financial aid
and have met disbursement requirements, your financial aid is
disbursed to your student account and is credited against any fees
outstanding. If aid does not cover the full cost of fees, you owe
the difference and it is due and payable. If the amount of the
financial aid credited to your student account is greater than fees
owed, your will receive a “refund” for the difference. A student
who is eligible to receive a refund will have a refund check mailed
or direct deposited. A student who has requested direct deposit,
but is enrolled in less than the minimum number of units listed on
the financial aid award letter, will receive a check in lieu of
direct deposit.
Be aware that various financial aid
programs have different rules regarding disbursement dates. Please
review the detailed information about disbursements found on the
Financial Aid & Scholarship Office website:
www.csusm.edu/finaid
Appeals Process - Student Financial
Services
An appeals process exists for students
who believe that individual circumstances warrant exceptions from
published policy. Students should file a “Petition for Waiver of
University Regulations,” obtainable online at
www.csusm.edu/sfs
or at the Cashiers Office in Cougar Central (Craven
3800).
Petitions for refunds outside the scope
of published policy are approved only when applicants can
demonstrate exceptional circumstances, and the chief financial
officer or designee determines that the fees and tuition were not
earned by the University.
Dishonored Checks and Credit Cards
Please be aware that writing a bad check
is against the law. California Civil Code, Chapter 522, Section
1719, allows recipients of bad checks to sue in Small Claims Court
for up to three times the amount of the check or $100.00, whichever
is more, plus the face value of the check and all court costs.
Placing a “stop payment,” closing the account, or disputing a credit
card charge does not release students from their financial
obligation, nor does it automatically withdraw them from
enrollment.
A dishonored check/disputed credit card
charge:
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will result in the University no
longer accepting payment for any services by personal check;
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will result in the student being
required to make payment in the form of cash, money order, or
Cashier’s check;
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will result in a financial hold of
the student’s records and denial of services until full payment
is made.
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will result in a $20.00 dishonored
check/disputed credit card fee, plus a $15.00 administrative
late fee; and
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may result in the cancellation of
class registration.
DEBTS OWED TO THE INSTITUTION
Should a student or former student fail
to pay a debt owed to the institution, the institution may "withhold
permission to register, to use facilities for which a fee is
authorized to be charged, to receive services, materials, food or
merchandise or any combination of the above from any person owing a
debt" until that debt is paid (see Title 5, California Code of
Regulations, Sections 42380 and 42381). For example, the institution
may withhold permission to send official transcripts of grades for
any person owing a debt.
If a student believes that he or she
does not owe all or part of an unpaid obligation, the student should
contact Student Financial Services at Cougar Central. Student
Financial Services will review the pertinent information, including
information the student may wish to present, and will advise the
student of its conclusions with respect to the debt.
REFUND OF FEES, INCLUDING NONRESIDENT
TUITION
Please read carefully. It is the
student's responsibility to become familiar with all policies and
procedures concerning refunds.
ADDRESS:
All refund checks will be mailed to the
address on file with the Office of Registration and Records. If
payment was made by credit card, the refund will be applied to the
credit card from which payment was made.
WITHDRAWAL OR CANCELLATION OF REGISTRATION
Full refund:
To receive a full refund of mandatory fees, including nonresident
tuition, you must officially withdraw or otherwise cancel your
registration or drop all courses prior to the first day of
instruction for the term. Students are not required to file a
refund application. Refer to the university website for information
about how to officially withdraw and/or cancel registration.
Students will also receive a full refund
of mandatory fees, including nonresident tuition (no administrative
refund fee is withheld) under the following circumstances:
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The tuition and mandatory fees were
assessed or collected in error.
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The course for which the tuition and
mandatory fees were assessed or collected was canceled by the
University.
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The University makes a delayed
decision that the student was not eligible to enroll in the term
for which the mandatory fees were assessed and collected and the
delayed decision was not due to incomplete or inaccurate
information provided by the student.
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The student was activated for
compulsory military service.
Remember:
To receive a full refund you must officially withdraw from all
courses prior to the first day of classes.
If you are dropping ALL classes, please
read information on how to complete an official withdrawal on the
university website and follow university procedures
Prorated Refund:
Starting with the first day of instruction, refunds for complete
withdrawal or cancellation of registration will be prorated,
based on the date of withdrawal and the percentage of the period of
enrollment completed. An administrative refund fee of $5 will be
withheld. It is not necessary to file an application for refund.
If it is your intent to withdraw for the
semester, it is important that you do so early. Failure to withdraw
for an academic term prior to the first day of classes
obligates the student to pay a portion of the mandatory fees
including any tuition for the reservation of space in the course.
You will receive a full refund only if you officially withdraw prior
to the first day of classes.
Prorated refunds will be processed for a
student's complete withdrawal up to the 60% point of the term. A
student who withdraws from the University after the 60% point in the
academic period, or fails to officially withdraw from the campus
shall not be entitled to any refund of tuition or mandatory fees.
IMPORTANT
DATES
August 24, 2008- Last day to withdraw
and receive a full refund.
October 24, 2008 - Last day to withdraw
and receive a prorated refund.
FEE UNITS BASED ON UNIT LOAD
A student who, within the campus
designated add/drop period and in accordance with campus procedures,
drops from 6.1 units or more to 6.0 units or less, or a student who
paid maximum fees but never obtained over 6.0 units shall be
entitled to a refund of applicable tuition and mandatory fees. An
administrative refund fee of $5 will be withheld. It is not
necessary to file a refund application. Refunds of this type will
not be processed until one week after the add/drop period.
If you are dropping ALL classes, please
read information on how to complete an official withdrawal on the
university website and follow university procedures
If you are dropping classes, please do
so early. You will give other students an opportunity to add the
class.
Regulations governing the refund of
mandatory fees, including nonresident tuition, are included in
Section 41802 of Title 5, California Code of Regulations. For
purposes of the refund policy, mandatory fees are defined as those
system wide fees and campus fees that are required to be paid in
order to enroll in state-supported academic programs at the
California State University.